Using a Purchase Order Approval Process Flowchart

 If you are using the same approval process for all purchase orders, then you are probably wondering how to set up the proper workflow for your company. First, you should determine the amount of purchase orders that can be processed. Usually, purchase orders under $10,000 can be approved by senior management. Any amount higher than that should be routed to the next level in the hierarchy. This flowchart demonstrates the process for approving a purchase order.



Once the purchase order is ready for approval, it should be routed to the appropriate person. If the approver doesn't have approval authority, the system will attempt to find the next highest-ranking approver in the hierarchy. Once this approval process is complete, the purchase order is then sent to the supplier. Afterward, the supplier is notified, and they can make adjustments before the order is shipped. A purchase order approval process flowchart will help you ensure that every step is performed in a streamlined way.

Once the PO Approval Process has completed, it will determine which components of the purchase order need to be reviewed for approval. It will also determine whether any changes in the PO should require approval by the next approver in the hierarchy. Once the changes are made, the next approver will then receive notifications to complete the process. Lastly, the process will determine whether a change requires a new approval or whether it can be archived.


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